This is a tender opportunity for the post of a Senior Secretary (Ref: FMD/01/06/25/14) within the Financial Management Division, located in Pretoria. The position offers an annual salary of R216,417 – R254,928 (Level 5). The key requirements include a Grade 12 certificate (NQF 4), with a post-matric qualification in administration being advantageous. Essential skills include computer literacy in MS Office, excellent communication, time management, and the ability to work under pressure. The successful candidate will be responsible for providing comprehensive secretarial and administrative support to a Director, including managing diaries, arranging travel, taking minutes, handling correspondence, and procuring office supplies. Applications must be submitted on the Z83 form to the specified address or email by the closing date of 28 February 2025.
POST: SENIOR SECRETARY,
REFNO: FMD/01/06/25/14
SALARY: R216 417 – R254 928 per annum (Level 5)
CENTRE: Pretoria.
CLOSING DATE: 28 February 2025
REQUIREMENTS:
- Grade 12 certificate (NQF 4) or equivalent.
- Post matric qualification in general administration related field, and exposure to general administrative/secretarial duties including management of office assets stationery, procurement will be an added advantage.
- etc.
- Special requirements (Skills needed): Computer literate (MS Office software packages).
- Good telephone etiquette, and able to work under pressure.
- Ability to handle variety of tasks Good inter-personal skills, adaptability and resourcefulness.
- Applicant must have good communication skills and time management.
- Be presentable, reliable and punctual..
DUTIES:
- Render effective and efficient secretarial services to the director.
- Take minutes in Director’s meetings.
- Type a variety of documents, including agendas, memos, letters and reports.
- Handle and maintain the Director’s diary, correspondence, control files, process telephone calls and take messages.
- Arrange entry authorisation, receiving visitors and serve tea/refreshments.
- Arrange meetings, appointments, flights, accommodation and transport.
- Ensure the director receives agendas and minutes timeously.
- Update and store the director’s personal information.
- Remind the Director of the scheduled meetings, appointments and submission of documents.
- Ensure the office is tidy and inventory is maintained and updated.
- Receive, register, route and file correspondence accordingly (i.e.
- agendas, minutes etc.).
- Applicant will also be responsible for the procurement of office requirements in the Director’s office..Grade 12 certificate (NQF 4) or equivalent.
- Post matric qualification in general administration related field, and exposure to general administrative/secretarial duties including management of office assets stationery, procurement will be an added advantage.
- etc.
- Special requirements (Skills needed): Computer literate (MS Office software packages).
- Good telephone etiquette, and able to work under pressure.
- Ability to handle variety of tasks Good inter-personal skills, adaptability and resourcefulness.
- Applicant must have good communication skills and time management.
- Be presentable, reliable and punctual..
ENQUIRIES: Ms A. Nkomo Tel, (012) 355 5795.
APPLICATIONS:
Applications must be submitted through the post to: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001 or email to [email protected].
In case where applicants are stationed in the Pretoria area, applications may be hand-delivered to: Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception.
NOTE:
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/.
Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months.
Failure to comply with the above instructions will result in applications being disqualified.
Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for.
If an applicant wishes to withdraw an application, it must be done in writing.
Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application documents be accepted.
The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification).
Successful candidates will also be subjected to security clearance processes.
Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful.
Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only.
For more information on the job description(s) please contact the person indicated in the post details.
Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules..
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