The Department of Higher Education and Training (DHET) invites applications for the position of Director: Executive Support and Administration Services. This is a senior managerial role (Level 13) based in Pretoria, with an annual salary of R1,216,824. The successful candidate will be responsible for providing efficient administrative, communication, and logistical services to the Director-General, overseeing staff, managing the budget, and ensuring the effective flow of documents. Applicants must possess an appropriate bachelor’s degree or advanced diploma (NQF 7) in Public/Business Administration, coupled with 5-10 years of experience in administration, including 5 years at a middle/senior managerial level. A valid driver’s license is required. The application deadline is 03 March 2025.
POST: DIRECTOR: EXECUTIVE SUPPORT AND ADMINISTRATION SERVICES
REFNO: DHET03/02/2025
SALARY: R1 216 824 per annum (Level 13)
CENTRE: Pretoria
CLOSING DATE: 03 March 2025
REQUIREMENTS:
-
An appropriate bachelor’s degree/ advanced diploma (NQF Level 7) in Public/Business administration or related qualification.
A relevant postgraduate qualification will be an added advantage. - A minimum of five (5) to ten (10) years of working experience in administration and five (5) years’ experience at middle/senior managerial level.
- Excellent knowledge of the legislative and policy context of the higher education system is required.
- Sound Knowledge of Records Management.
- Strategic planning and leadership skills.
- Good knowledge and understanding of Public Finance Management (PFMA), Supply Chain Management, and Human Resources Management.
- Strategic planning and leadership skills.
- Excellent written and verbal communication skills.
- Excellent working knowledge of the MS Office Suite, and organizational, administrative, and information management skills are key requirements.
- A valid driver’s license..
DUTIES:
- The scope of this position will include but not be limited to providing efficient and cost-effective administration, communications, and logistic services to the Director-General.
- Oversee and coordinate the administrative staff and provide overall administrative support to the Director-General.
- Provide efficient and effective secretarial service to internal meetings of the Director-General.
- Monitor, track, and coordinate decisions taken at the meetings.
- Maintain effective database systems for minutes and resolutions.
- Develop systems and procedures to ensure effective and efficient management of the flow of documents to and from the Office of the Director-General.
- Manage the budget, procurement of goods and services, and inventory of the 22 Office of the Director- General.
- Compile submissions, memoranda, reports, and letters.
- Manage the staff and administration function in the Executive Support and Administration Services Directorate to ensure the efficient attainment of objectives..
ENQUIRIES: Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 /Ms N Liwane Tel No: (012) 312 6365
APPLICATIONS:
DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s license, and any other document (where required).
NOTE:
A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered.
A user guide and ‘how to’ videos will assist in how to compete for the form and digital signature.
Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.
The successful candidate(s) will be required to undergo a Competency Assessment.
One of the minimum entry requirements for the SMS position is the Pre-entry Certificate.
No appointment will occur without successfully completing the pre-entry certificate and submission thereof.
For more details on the pre-entry course visit: https://www.thensg.gov.za/training- course/sms-preentry-programme/.
The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.
If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
Shortlisted candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
Applications received after the closing date will not be considered.
“DHET is committed to providing equal opportunities and affirmative action employment.
It is our intention to promote representativity in terms of (race, gender, and disability) in the organization.
Women and people living with disability will receive preference on all DHET positions”..
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