Launch Your Public Service Career: Senior Secretary Opportunity in Pretoria
Are you a highly organized and professional individual with a talent for administration? A fantastic career opportunity awaits you in the heart of South Africa’s capital. The Financial Management Division is seeking a dedicated and skilled Senior Secretary to provide crucial support to a director. This is your chance to join a dynamic team and build a rewarding career in the public service sector.
Position Details at a Glance
- Post: Senior Secretary
- Reference Number: FMD/01/06/25/14
- Salary: R216 417 – R254 928 per annum (Level 5)
- Centre: Pretoria
- Closing Date: 28 February 2025
Who Should Apply? The Requirements
To be considered for this pivotal role, you will need to meet the following criteria:
- A Grade 12 certificate (NQF 4) or equivalent. This is mandatory.
- A post-matric qualification in a general administration-related field is a strong advantage.
- Exposure to general administrative or secretarial duties, including managing office assets, stationery, and procurement processes.
- Exceptional computer literacy, specifically in MS Office packages (Word, Excel, Outlook).
Key Skills and Personal Attributes:
The ideal candidate is not just qualified but also possesses the right character and soft skills to excel:
- Excellent communication and interpersonal skills.
- Superb telephone etiquette and the ability to work effectively under pressure.
- Strong time management and the ability to handle a variety of tasks simultaneously.
- Adaptable, resourceful, and a proactive problem-solver.
- Presentable, reliable, and punctual.
Your Key Responsibilities: The Duties
As the Senior Secretary, you will be the backbone of the director’s office. Your duties will be diverse and essential, including:
- Providing comprehensive secretarial support to the director.
- Taking accurate minutes during meetings.
- Typing and preparing agendas, memos, letters, and reports.
- Managing the director’s diary, correspondence, and filing system.
- Arranging meetings, travel, accommodation, and transport.
- Receiving visitors and ensuring the office is tidy and well-maintained.
- Handling the procurement of office requirements.
How to Apply
Applications must be submitted on the official Z83 application form (obtainable from any Public Service Department office or downloaded from the DPSA website).
Your application must include:
- A fully completed, originally signed, and dated Z83 form.
- A detailed Curriculum Vitae (CV).
Submit your application to:
Financial Management Division, DFSS,
Career Management Section,
Private Bag X137,
Pretoria, 0001
OR email to: [email protected]
OR hand-deliver (for applicants in Pretoria) to: Poynton building, 195 Bosman Street, Pretoria. Place it in wooden post box number 5 at Reception.
Important Notes for Applicants
- Applications without the Z83 form will be disqualified.
- Only shortlisted candidates will need to submit certified copies of qualifications (not older than six months).
- Applicants applying for multiple posts must submit a separate Z83 and CV for each.
- The successful candidate will be subjected to Personnel Suitability Checks and a security clearance process.
- If you do not receive feedback within three months, please consider your application unsuccessful.
Enquiries
For more information about the role, please contact:
Ms A. Nkomo
Tel: (012) 355 5795
Don’t miss this chance to advance your career in a respected public service role. Mark your calendar and ensure your application is submitted before the closing date on Friday, 28 February 2025.
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